Applicant Resources

This resource section offers a comprehensive collection of resources to assist you as you submit your FACTOR application. Whether you’re a first-time applicant, or a seasoned veteran, there’s a lot available to you to guide you through submitting an application.

If you haven’t already familiarized yourself with our Business Policies, we strongly encourage you to do so, as this handbook sets out FACTOR’s definition of words, phrases and terms that you should understand before applying.

Still feeling lost? Don’t panic. You can always contact us, or browse through our Applicant FAQ section to find answers to your questions. When in doubt, head back to our Application Details page, for clear step-by-step instructions of the FACTOR process.

Important Documents for Applicants

Before you receive FACTOR funding, there are a number of important documents we encourage you to read. These will make it easier for you to understand FACTOR’s policies, and your obligations as an applicant when you receive an offer of funding.

  • General Agreement – Collective Initiatives

    General agreement for projects funded under Collective Initiatives.

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  • General Agreement – NMW + RC

    General agreement for all projects (except those funded under Collective Initiatives.).

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  • FACTOR’s Glossary of Standard Terms & Business Policies Handbook

    Comprehensive guide to FACTOR policies and terms.

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  • Artist Development Plan

    Required template for new project applications to Artist Development program

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  • Artist Manager Ratings

    Details minimum requirements for each artist manager rating level.

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  • Music Distributor Ratings

    Details minimum requirements for each music distributor rating level.

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  • Music Publisher Ratings

    Details minimum requirements for each music publisher rating level.

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  • Privacy Policy

    Summarizes policies regarding collection and use of personal information submitted to FACTOR.

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  • Record Label Ratings

    Details minimum requirements for each Record Label rating level.

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  • FACTOR’s Terms of Use

    Details conditions of use of FACTOR website.

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Guides & Tips

We’ve made it easy to navigate your way through the FACTOR system with these handy guides and tips. Whether you’re putting together an application, or curious about where else you may apply for funding, these can help.

  • 2016 – 2017 Pocket Guide

    Introduces FACTOR, profiles, programs, deadlines, and application requirements.

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  • Artist Profile Tutorial

    Explains process of creating and completing Mandatory Information for an artist profile in the FACTOR portal.

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  • Artist Profile Additional Information Guide

    Details how to complete Additional Information sections of the artist profile, and acceptable supporting proof documentation for each section.

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  • Applicant Profile Tutorial

    Explains process of creating and completing an applicant profile in the FACTOR Portal.

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  • FACTOR’s Guide to Music Funding

    List of provincial and national music and arts funding organizations.

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  • Jury Assessment Preparation Guide

    Explains required materials and scoring breakdown for juried programs (Artist Development and Juried Sound Recording).

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  • Marketing Plan Guide

    Sample elements and tips to create a successful marketing plan for Juried Sound Recording applications.

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  • Pop-up Blocker Tutorial

    Explains how to disable your browser’s pop-up blocker to access FACTOR portal.

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  • Security and Sharing Tutorial

    Explains how to share profiles and projects with other users in the FACTOR portal.

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  • Specialized Information for Hip Hop & Electronic Genres

    Answers common questions about artists applying within the Hip Hop, Reggae, Dancehall, Drum & Bass, Electronic, Dance, and Hot AC genres.

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  • User Profile Tutorial

    Explains process of creating and completing a user profile in the FACTOR Portal.

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  • Video Treatment Guide

    Template for a video treatment structure (for Video program & component applications).

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Forms & Tools

Depending on your project, we may require one or more of these forms from you in order to move forward with your application. Speak to your project coordinator about which, if any, of these forms you might need.

  • Discography Calculator

    Used to calculate revenue from album sales (digital and retail) for the purposes of determining your artist rating.

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  • Live Performance Calculator

    Used to calculate revenue from live performance dates for the purposes of determining your artist rating.

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  • Artist Development Plan

    Required template for new project applications to Artist Development program

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  • Designation of Signing Authority

    Grants authority for a party to act on your behalf regarding FACTOR-funded projects.

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  • Eligible Showcase List

    A list of pre-approved showcases for Showcase component applications.

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  • FACTOR Recognized Distributors and Accredited International Distributors List

    List of domestic and international music distribution companies recognized by FACTOR.

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  • Net Sales Letter

    Requirements for proof of sales in the form of a letter from a FACTOR-Recognized Distributor or Accredited International Distributor.

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  • Offstage Sales Claim Worksheet

    Used to claim at-venue album sales, supported by SoundScan reports and manufacturers’ receipts.

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  • Parent or Legal Guardian Consent Form

    Required when applicant is under 18 years of age, confirming parent or guardian’s consent.

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  • Sample Deal Memo for Hired Musicians and Eligible Crew

    Template for contracting hired musicians or eligible crew in Tour or Showcase component applications.

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  • Sync License Confirmation Letter

    Template for supporting documentation in sync licenses section of artist profile.

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