Application Process

 

 

 

So, you’re ready to apply to one of FACTOR’s programs but you aren’t sure exactly how? No worries! We’ve laid out the process for you below.

Remember, you will first need rated artist and/or applicant profiles. If you have not created these profiles yet, head over to our page Profiles & Ratings for Artists, or Profiles & Ratings for Music Companies and learn which profile(s) you’ll need to apply.

Our Step-by-step Guide to Applications

  1. Sign into the FACTOR portal

    Click the sign-in link at the top right corner of the home page. This will take you to your user dashboard, which also doubles as the help page while you’re logged in. Across the top of this page you will see a bar that includes a tab for projects.

  2. Create a new project

    Click on projects. This will take you to your project dashboard, which contains a table that displays all projects you have created.

    To create a new project, click on the yellow create new project button at the right of the page. This will take you to a pop-up window called create new project where you will be prompted to select some basic information about your project.

    Select an applicant from the applicant drop-down field. If no applicants appear in the applicant drop-down field, it could be for one of the following reasons: 1) You have not been given permission to create and submit applications on that applicant’s behalf. In that case, go back to sharing profiles; or 2) The applicant profile has not yet been submitted, or assigned a rating. All profiles will be rated within five business days of their submission to FACTOR.

    If applicable to the program you wish to apply to, now select the artist from the drop-down field. If no artists appear in the artist drop-down field, it is because of one of the following reasons: 1) You have not been given permission to create and submit applications involving that artist. In that case, go back to sharing profiles; or 2) The artist profile has not yet been submitted, or assigned a rating. All profiles will be rated within five business days of their submission to FACTOR.

    Select the program to which you’d like to apply. Only the programs for which your selected applicant and artist are eligible will appear in the drop-down field. If you don’t see the program you are looking for, it is because one or both applicant and artist profiles you’ve selected does not have the required rating.

    Name the project in the project name field. Please choose something that very briefly states who and what the project is about, for example: “Band X West Coast Tour.”

    At the bottom of the create new project window, you will see a table that shows the components that are available for the program you have selected. If a component is mandatory for your program, it will be pre-selected and the component’s application will be visible.

    Save your new project by clicking on the yellow save button at the top right of the create new project window. If the information has saved properly, a green bar with a message will appear at the top of the window. You can then close this page by clicking on the yellow close button at the top right of the window.

    At this point, you can sign out of the Portal and come back to the project later. Or, you can carry on and create your project’s applications. To continue, click on the project you just created. This will open a window called project. This is your project’s home page. On this page, you will see the details of the project you just entered, including a component table. When you return to this page in the future, you may see more information, such as the date it was submitted.

    The project home page also includes a field that may contain important notes from FACTOR.

    Note: If you click close and nothing appears to happen, scroll to the top of the page to check for a red error message.

  3. Choose a Component

    Each project is made up of one or more components. On the project home page, you will see a table of components that are available for your project in the program you are applying to. Click the name of the component that you want to start with.  This will open the component’s application.

    Note that for some programs, certain components must be created and submitted before others. For Juried Sound Recording, Comprehensive Artist, and Comprehensive Music Company, you will be required to start with the sound recording component. Refer to the Program Guidelines if you’re not sure which component to select.

    If a component is mandatory for your project, or if you have already added a component to your project, select and click the component name in the component table. This will open a new window and take you to the application home page. Your project information will appear in a grey field at the top of the page. You will also see a menu bar with all the tabs you will be required to complete within the application process.

    Some projects allow you to create applications for multiple components within the program you are applying to. From the project home page, you may add additional components by clicking the yellow add component button at the bottom right of the component table. Or, you can delete a component by selecting it in the component table, and then clicking the yellow delete component button at the bottom right of the component table.

  4. Completing your Component's Application

    From the menu bar on the application home page, you may see the following tabs: goalscomponent informationpublic funding, or budget. Under each of those tabs, you will be prompted to enter information and/or upload mandatory information and documentation as part of your application. This will vary by program and component. Read the Program Guidelines to learn what information must be provided within your application.

    When you complete each tab, make sure to save your work by clicking the yellow save button at the top right of the page. If all the information has been entered correctly, you will see a green bar with a message saying “Save was successful”. You may see a red error message that tells you there is something to be fixed. Once you have fixed the error, click save again. When you see the green bar with a message, you may carry on with your application’s required tabs.

    Once you have filled out all required application tabs, navigate back to the initial home page of your application. At the bottom of this home page you will see several fields related to your budget and offer. FACTOR will populate the grey fields once your component has been submitted and approved. You will need to enter the amount of funding you are requesting in the field called total request. If this component is one in which a budget is required at the application stage, or a component that uses a subsidy calculation (tour support and showcase), wait to enter your total request until you’ve completed the rest of the application.

  5. Validating your Component

    Each of the components you plan to submit must be validated before FACTOR can begin its review of your submission.

    Validation is an automated process that provides an initial check for any material that may be missing from your application. Return to the project home page and select the application you’d like to submit. Click the yellow validate/submit button at the bottom left of the component table. This will open a pop-up window containing instructions and a table listing the components you have added. Click the yellow validate components button. This will generate a list of any missing or incomplete information

    If material is missing at the validation stage, return to the project home page, and open the application you need to edit. Add the missing information. When you have finished, go back to the project home page and repeat validation.  Remember to save your work! Incomplete applications will be rejected as ineligible.

  6. Submitting your Component

    If validation of your application is successful, you are now ready to submit your project and component application by clicking on the yellow submit component button at the bottom right of the window. This will open a small pop-up window that requires you to acknowledge that you have read and agreed to the Terms of Use.

    When you click yes, your application will be submitted and you will be returned to the submit application components window. This window will now have a green bar with a message stating that your project components have been successfully submitted. Close that window and return to the project home page. In the top left of the window you should see that date submitted field is now populated. If the date does not appear, you may have missed a step. Return to the validating your component step.

    Once an application has been submitted, an email confirmation will be sent to you at the email address you provided in your user profile.